If you no longer need a recording or an entire session, you can archive it. If you ever need the recording or session again, you can unarchive them.
In this article:
Archiving Recordings
❗️Before archiving a recording, make sure that there are no unfinalized tracks for any participant.
Archiving a recording:
Removes the recording from your main recordings list on the session’s Recording Page.
Deletes any local backups of the files contained in the recording, freeing up browser storage space.
Puts all recording and transcript files associated with the recording into archival storage, making them not downloadable from the Recording Page.
To archive a recording:
From your Dashboard, click the Sessions tab.
Under the ‘My Sessions’ list, click the name of the session .
Locate the recording that you want to archive and click the 3-dot menu beside the recording name.
Select Archive.
Read the archive terms and type the recording name in the field on the confirmation modal.
Click the I understand, archive button.
Result: The recording is archived and its associated recording and transcript files are immediately placed into archival storage.
Archiving Sessions
❗️Before archiving a session, ensure there are no unfinalized tracks for any participant in any recording.
Archiving a session:
Removes the session from your main My Sessions list.
Deletes any local backups of the files contained in the session’s recordings, freeing up browser storage space.
Makes the Recording Page link(s) that are tied to the session inaccessible to you and anyone else who has the link.
Places all recordings and postproductions and their associated files into archival storage, making those files non-downloadable from the Recording Page and Sessions view.
To archive a session:
From your Dashboard, click the Sessions tab.
Under the ‘My Sessions’ list, locate and click the name of the session you want to archive.
Click the 3-dot menu at the top, to the right of the Add File button.
Select Archive.
Read the archive terms and type the session name in the field on the confirmation modal.
Click the I understand, archive button.
Result: The session is archived and all of its recordings and postproductions and their associated files are immediately placed into archival storage.
Unarchiving Recordings
Unarchiving a recording:
Places the recording back on your main My Sessions list and in the session’s Recording Page.
Takes all recording and transcript files associated with the recording out of archival storage, making them downloadable on the Recording Page again within 12 hours.
To unarchive a recording:
From your Dashboard, click the Sessions tab.
Under the ‘My Sessions’ list, click the dropdown with Active.
Select Archived.
Under the ‘My Sessions’ list, click the name of the session that contains the recording.
Locate the recording that you want to unarchive and click the 3-dot menu beside the recording name.
Select Unarchive.
Read the unarchive terms and click Ok, Got It on the confirmation modal.
Result: The unarchive process starts. Please note, this process can take up to 12 hours to complete. You will receive an email when the recording is unarchived.
Unarchiving Sessions
Unarchiving a session:
Places the session back on your main Dashboard page.
Makes the Recording Page link(s) that are tied to the session accessible to you and anyone else who has the link again.
❗️Unarchiving a session does not unarchive the recordings and postproductions within the session. To access the recording, postproduction, and transcript files within a session after it is unarchived, you need to unarchive each individual recording and postproduction.
To unarchive a session:
From your Dashboard, click the Sessions tab.
Under the ‘My Sessions’ list, click the dropdown with Active.
Select Archived.
Locate and click the name of the session you want to unarchive.
Click the 3-dot menu at the top, to the right of the Add File button.
Select Unarchive.
Result: Your session is unarchived and added back to your active sessions list on your Dashboard.
Related Questions
Does archiving a session or recording affect the files on my connected Dropbox or Google Drive account?
If you have a connected Dropbox or Google Drive account, archiving a session or recording does not affect/archive the files saved there.
Does archiving a recording make postproduction files not downloadable?
If you archive a recording, it does not archive the postproduction files associated with it. If you would like to make the postproduction as well as the recording files inaccessible, you can archive the postproduction separately or archive the session altogether.
How do I delete a recording within a session?
At this time, it is not possible for users to delete recordings. If you need additional information about this, please contact Zencastr Support via chat or email.
How do I delete a session?
At this time, it is not possible for users to delete sessions. If you need additional information about this, please contact Zencastr Support via chat or email.